Job Applicants Privacy Notice
This Privacy Notice (hereafter “Notice”) is addressed to you, as a job applicant to “Andriaki Shipping Co Ltd.” (hereafter “Company” or “We”), with offices at 9 Fragoklisias str., 151 25, Marousi, Greece.
All references to “employment” and/or “job” shall apply equally to internships (as may be applicable).
When applying for a job at our Company, the Company collects, keeps and processes information about you that constitute personal data of yours. This Notice is to inform you on such processing according to the respective legislation in force.
How we collect your personal data
The Company collects your information:
(i) directly from you, by sending your CV; or
(ii) indirectly, in case you apply through a third-party platform / HR agency etc.
What kind of data we process
The Company may process, as the case may be, information referring to your job application, including, without limitation, your: (a) name, gender, identity card number or passport number, date of birth, nationality, country and city of birth; (b) mailing address, telephone numbers, email address and other contact details; (c) resume, educational qualifications, professional qualifications and certifications and employment references; (d) employment and training history; and (f) pictures/photographs maybe included in your application.
Why we process your data
Your personal data will be processed by us to assess and evaluate your suitability for employment in any current or prospective position within our Company, as well as to verify your identity and the accuracy of your personal and professional details and other information provided.
We will not retain your resume and supporting documents, if any, in order to inform you of possible job openings appropriate for your qualifications, unless you give us your explicit consent for the same. In such case, your consent will remain valid until such time it is being withdrawn by you in writing.
Use of and access to your data
Your data will be used for the purposes above and for our management and administrative use only.
Your information will be disclosed only to appropriate Company’s personnel, including representatives of the HR Department or other competent personnel (ex. managers involved in the recruitment process).
It may also be disclosed to third parties if we are legally obliged to do so, including to our service providers which may process data on our behalf. Due to our global activities and the nature of our business as a management company, your information may be transferred outside of the E.E.A. when we need to comply with our legal or contractual requirements. We will do so only where an adequate level of protection is ensured or where we have in place safeguards including the use of standard contractual terms, to ensure the security of your data in case of these transfers.
We might also transfer information about you to companies affiliated with the Company, for purposes connected with utilizing your job application or the management of the Company’s business.
In all such cases, we shall do so where appropriate and only in accordance with local laws and requirements and we will make sure that such third parties have undertaken appropriate data processing obligations to ensure the security and confidentiality of your data.
Duration of retaining
We may retain your personal data for as long as it is necessary to fulfil the purposes above or as required or permitted by applicable laws.
If you consent to our informing you of job openings, we will retain the data after the assessment thereof has been concluded for the time period for which you have consented and in any case for no more than it is necessary for this purpose.
For so long as your data is retained by the Company, we will implement and at all times have in force appropriate technical and organizational measures as required by law, in order to safeguard your rights as data subjects. We will also ensure security and confidentiality of your data, by undertaking all necessary measures, including for the restriction of unlawful or unauthorized
access to your data and for the limitation of accidental loss, destruction or damage.
As a job applicant, you may withdraw consent and request us to stop using and/or disclosing your personal data for any or all of the purposes listed above by submitting your request in writing or via email to our authorized Officer at the contact details provided above.
Upon receipt of your written request to withdraw your consent, we may require reasonable time (depending on the complexity of the request and its impact on our relationship with you) for your request to be processed and for us to notify you of the consequences of our acceding to the same, including any legal consequences which may affect your rights and liabilities to us.
In general, we shall seek to process and effect your request within thirty (30) days of receiving it.
Whilst we respect your decision to withdraw your consent, please note that depending on the nature and extent of your request, we may in such case not be in a position to process your job application (as the case may be).
Should you decide to cancel your withdrawal of consent, please inform us in writing in the manner described above.
Please note that withdrawing consent does not affect our right to continue to collect, use and disclose personal data where such collection, use and disclose without consent is permitted or required under applicable laws or under another legal basis for processing.
Unless subject to an exemption, you also have the right to request from us access to and rectification or erasure to your personal data; to restrict processing, object to processing, as well as in certain cases the right to data portability; and the right to lodge a complaint with the competent Data Protection Authority.
What happens if you submit your resume
By sending your CV and any supporting documents to the Company:
(a) you acknowledge that you have read, understood and agreed to the present Notice, and consent to the collection, use and/or disclosure of your personal data by us for the purposes set out hereabove; and
(b) in the event that we have received your job application or personal data from any third party pursuant to the purposes set out in this Notice, you warrant that such third party has been duly authorized by you to disclose your personal data to us for the purposes set out in this Notice.